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Privacy Policy

Pocklington Town AFC

 

1. Introduction

Pocklington Town AFC (“the Club”, “we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, store, and share your personal information in accordance with UK data protection laws, including the UK GDPR.

 

2. Information We Collect

We may collect and process the following information:

  • Personal details – name, date of birth, gender, address, phone number, email.

  • Player information – age group, medical conditions (where necessary for safety), emergency contact details.

  • Parent/guardian details (for players under 18).

  • Photographs and videos from matches or events (with consent).

  • Payment information – membership fees, club shop purchases.

  • Website usage data – IP address, browser type, pages visited.

 

3. How We Collect Your Information

We collect data in several ways, including:

  • Directly from you via registration forms, online forms, or email.

  • Through league systems such as FA Whole Game System or Full-Time.

  • From your use of our website (cookies and analytics).

  • From event or match-day photographs and videos.

 

4. How We Use Your Information

We use personal data to:

  • Manage club membership and teams.

  • Communicate important club information.

  • Register players with the league and FA systems.

  • Administer payments.

  • Promote the club via photographs/videos (with consent).

  • Comply with legal and safeguarding requirements.

 

5. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Consent – where you have given clear permission.

  • Contract – to fulfil our membership agreement.

  • Legal obligation – to meet FA or safeguarding requirements.

  • Legitimate interests – to run the club effectively.

 

6. Sharing Your Information

We will only share personal data where necessary:

  • With leagues, FA systems, and competition organisers.

  • With safeguarding or emergency services when required.

  • With service providers (e.g., payment processors, website hosting) under strict confidentiality.
    We will never sell your personal data.

 

7. Data Storage & Retention

  • Data is stored securely in paper and/or electronic form.

  • We keep personal data only as long as necessary for club operations or legal obligations.

  • Player registration details are typically retained for one season after leaving the club.

 

8. Your Rights

You have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate data.

  • Request deletion of your data (where legally possible).

  • Withdraw consent at any time (where applicable).
    To exercise your rights, contact us at [Club Email].

 

9. Cookies & Website Tracking

Our website may use cookies to improve your experience and analyse usage. You can disable cookies in your browser settings.

 

10. Contact Us

If you have any questions about this policy or how your data is handled, please contact:
Data Protection Contact: Club Committee
Phone: committee@pocklingtontownafc.co.uk
Address: The Henry Thirsk Amenity Centre, The Balk, Pocklington YO42 2NZ

Last updated: August 2025
Pocklington Town AFC reserves the right to update this policy at any time. Updates will be published on this page.

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